Resources for School Secretaries
Updated guidance on COVID-related topics
- See COVID guidance for the 2023-24 school year
- Sample home test kit letter — child experiencing symptoms
- Sample home test kit letter — child exposed at school
General resources
- Payroll Training for Cybershift
- Extended use training for school staff
- Labor Policy Guidance: Digital Classroom
- Memorandum of Agreement on digital classrooms
- 2023 DOE Attendance Policy
- 2023 contract guidance: online training policy (from Principals' Digest)
- Promotion in Doubt timeline
- SEED and Compensatory Services
- 2023-24 OT/PT Overtime Timesheet
- OT/PT Overtime Entry Instructions for Recovery Services
- Materials from the Election Day 2021 School Secretaries Professional Development day
- 2020-21 transfer, discharge and graduation guidelines
- Emergency Family Leave - Instructions for Payroll Secretaries
- Pupil accountant updates and checklist
- OP 44 - Termination pay
- ATS printer installation instruction manual
- Reinstatement after a Leave
Presentations for Secretaries
- Manhattan Field Support end of year training for elementary and middle schools
- Manhattan borough office elementary school programming presentation
- Payroll basics for summer rising
- Payroll virtual professional learning
- Payroll and Cybershift (DOE login required)
- Leaves (DOE login required)
DOE Payroll Administration Memorandums
- Payroll Administration Memorandum #1: Reminder re: new check distribution policy
- Payroll Administration Memo: Check Distribution Policy
- Payroll Administration Memo: Direct Deposit Procedures for Terminated Employees
- Payroll Administration Memo #7: Electronic Delivery of W-2 1127 Waiver and 1095-C forms
- Payroll Administration Memorandum #10: New OP44 Form (Issued March 16, 2022)
- Payroll Administration Memorandum #10 (2020-21): tax changes effective Jan. 1, 2021
- Payroll Administration Memorandum #11: absence codes for COVID-19 vaccine excused leave (updated Thursday, March 18, 2021)
- Amendment #2 to Payroll Administration Memorandum #11 (issued Thursday, May 13, 2021)
- Payroll Administration Memorandum #12: Timekeeping for COVID-19 Vaccine Volunteer Effort
- Payroll Administration Memorandum #15: Timekeeping for COVID-19 Vaccine Side Effects
- Payroll Administration Memorandum #16: Commuter Benefits Deductions
- Payroll Administration Memorandum #18: Summer Service Processing & Vacation Pay Calculation for Nurses, Therapists and Sign Language Interpreters, 10-Month Employees
- Payroll Administration Memorandum #20: Summer Processing Procedures for Q744 and E745 Employees
DOE Personnel Memoranda
Resources from the 2019 orientation for new school secretaries:
- Employee Information System quick reference card
- Introduction to the NYC Department of Education
- HR Connect Web Portal instructions
- HR Connect Web Portal features
- Per Session T-Bank quick reference card
- Workers' compensation quick reference card
- Termination Pay Application quick reference card
Resources from the June 2017 professional development day:
- Overview of Emergency Preparedness and Response Planning for School Personnel
- Family and Medical Leave Act (FMLA) Guidelines for Secretaries
- Technology: Promise and Pitfalls
- Workers' Compensation Secretaries Guidelines
- Workers' Compensation Payroll Guide for Secretaries
- Special Circular 31, Duties of School Secretaries
- Special Circular 16, Bereavement Leave for Pedagogical Employees
- Personal Memo #34: Clarification of Special Circular 16
- Ergonomics for School Secretaries
The UFT safety and health department created this presentation with helpful pictures and easy-to-understand instructions on how to arrange your work station to reduce the risk of strain and injuries.