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Chapter Leader UpdateSept. 4, 2024

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Snapshot
Jonathan Fickies

MAKING SMALLER CLASSES REAL: The staff of IS 145, a beloved neighborhood school in Jackson Heights, turned out on Sept. 4 alongside local parent leaders and elected officials to celebrate that all of the school’s 6th-grade classes will be capped at 23 students this school year in compliance with the state class size law. “If I were the parent of a child with an IEP, this is the size of the class I would want my child to be in,” said IS 145 ICT teacher Christina Hernandez (in green), one of the many members of the school community who spoke at the UFT press conference. (Jonathan Fickies)

This Week's Focus

New UFT committees will drive our union work this year

Our successes from our contract and class size campaigns show what happens when you and your colleagues are at the forefront of the fight, standing together to make your voices heard. This school year, you will again be joining together to form citywide union committees to tackle six of the most significant issues needing member input this year: class size, high school graduation requirements, health care, early childhood education, virtual learning and technology in the classroom. Read the president's column on the new union committees from the Sept. 5 issue of the New York Teacher to learn more. You and your colleagues need to be at the table, identifying issues, shaping strategy and pushing for solutions. You are invited to join the union committee where you think you can make the most meaningful contribution. With collaboration comes power and voice. This committee work will be integral to our success. See our new section for committee updates below.

Report class size data to your district rep on Sept. 12 & 18

We negotiated powerful new provisions in the 2018 DOE-UFT contract that have provided teachers and their students much faster relief if classes exceed contractual class size limits at the start of the school year. Chapter leaders continue to play a central role in the process, which is separate and apart from implementation of the state's class size law. We need you to report class size data in your school to your UFT district representative on Day 6 (Thursday, Sept. 12), Day 10 (Wednesday, Sept. 18), Day 14 (Tuesday, Sept. 24) and Day 19 (Tuesday, Oct. 1).  Please obtain your school's RACL (elementary or middle schools) or Master Schedule Final (high schools), which indicates class sizes on these dates. You have 10 school days to try to come to an informal resolution with your principal. But instead of going directly to arbitration after that, most unresolved cases now go to your district representative and the superintendent to tackle. On the 21st day, unresolved cases escalate a step higher to the citywide Class Size Labor-Management Committee.

The 2018 contract created a special additional step for schools that are "chronically out of compliance," defined as having oversized classes for four of the past six school years. We are collecting class size data on Day 1 (this Thursday) for these schools only this year. These schools are escalated to the Class Size Labor-Management Committee once the overages are reported to the union. If the Class Size Labor-Management Committee cannot resolve the issue, the case is scheduled for expedited arbitration as soon as 10 days later — and no later than the 34th school day of the term. The arbitrator can issue a binding remedy within five school days that the DOE must implement in five school days.

Action you need to take: Send the class size data for your school on Days 6, 10, 14 and 19 of the new school year to your UFT district rep. Reach out to your district rep if you have any questions.

Your UFT consultation committee's work and the new report form

We have revamped and streamlined the consultation committee notes form based on the feedback we received from school chapter leaders. First, make sure that you have a UFT consultation committee that meets monthly with the principal at a mutually agreeable time. This committee has a critical purpose: to promote chapter voice; organize around important school issues; and discuss, advocate and attempt to resolve these issues at the school. As soon as you can after each meeting, but no later than the end of the following month, submit a consultation committee notes report, which can be found in the forms section of the Chapter Leader Hub. On the new and improved online form, select the topic of each agenda item at your meeting, its status (i.e. in progress / resolved / unresolved / escalated) and any relevant documents. Please include ALL agenda items. Your UFT district representative will receive a copy of your meeting summary. The rep may place unresolved issues on the UFT's monthly district consultation committee with the superintendent, or, if the same issue is reported by chapter leaders across the city, it can be escalated to the monthly consultation meeting at the chancellor's level, where UFT President Michael Mulgrew and Schools Chancellor David C. Banks discuss issues. When the UFT raises chapter issues in the consultation meetings at the district or chancellor's level, the data provided in chapter leaders' consultation committee notes give us greater leverage because we have documentary evidence of the problem. Read more about the role and responsibilities of the UFT consultation committee.

See you this Saturday at the Labor Parade

We will be a sea of UFT blue this Saturday, Sept.7, in one of the largest Labor Parades in New York City in recent history. The UFT contingent will be more than 1,000 members strong as we march with other city unions in a demonstration of the vitality and importance of the labor movement in New York City. Starting at 11 a.m., at our assembly point on East 46th Street in midtown Manhattan, we'll enjoy music from a DJ and free food from food trucks. Around 12:30 p.m., we'll begin our march up Fifth Avenue to the end point at East 66th Street. You must pre-register. Each registrant will receive a wristband, access to free food and drink, and a UFT T-shirt. We hope to see you there!

Action your chapter can take: Use the hashtags #LDP2024 and #UnionProud and tag the UFT when you post your own photos from the parade on social media.

Create a team for Making Strides Against Breast Cancer

Every October, thousands of UFT members come together to participate in a Making Strides Against Breast Cancer walk in the five boroughs and on Long Island. Chapter leaders can create teams for their chapter members to fundraise and support one another. To form a team, select a walk and then click "Sign Up." When it's time to name your team, be sure to include "UFT" in the name. Let your chapter's members know your team's name so they can select it when they sign up to walk. This year, the walks in Manhattan (Central Park), Queens (Flushing Meadows Corona Park) and Long Island (Jones Beach State Park) will take place on Sunday, Oct. 20. The walks in Brooklyn (Coney Island), the Bronx (Bay Plaza Shopping Center) and Staten Island (Midland Beach) will take place on Sunday, Oct. 27. More details, including the online registration form and each walk's UFT Strides coordinator, can be found on the UFT website.

Set up your team

Chapter Leader Checklist

To Do #1

Register for the citywide chapter leader meeting

Please plan to attend the citywide chapter leader meeting on Wednesday, Sept. 18, from 4:15 p.m. to 6 p.m. Chapter leaders may attend in person at UFT headquarters or remotely, but everyone must register in advance. Look out for your email invitation.

To Do #2

Tell members about the UFT Town Hall on Sept. 17

We will be holding our first all-member town hall for the 2024-25 school year on Tuesday, Sept. 17, starting at 4:15 p.m. This town hall will be via video, rather than phone. UFT President Michael Mulgrew will discuss the challenges we face this school year and answer questions from members. Look out for your email invitation.

To Do #3

Grievance process reopened on Sept. 3

After a summer hiatus, the grievance process reopened on Tuesday, Sept. 3, the first day educators reported back to work. That commencement date applies to reorganization grievances, which need to be filed by chapter leaders within two school days of knowledge of a violation. Go to the Chapter Leader Hub to file a step 1 grievance. View detailed information about the grievance process on the UFT website. The operational issues report form reopened on the same date.

To Do #4

Enroll new hires in the UFT

Take a moment to welcome new staff in your building. About 1,500 new teachers enrolled in the UFT on Aug. 27, the opening day of New Teacher Week, but we were unable to make contact with every single new hire. Please extend a personal invitation to every new nonmember in your building to join the union and collect their union enrollment card or invite them to use our online enrollment form. You can see the list of nonmembers in your chapter in the Chapter Leader Hub.

To Do #5

Form your MOSL committee

Chapter leaders should form their Measures of Student Learning (MOSL) committee with their principal in the next week or two. School-level MOSL selections are due to the DOE by Friday, Oct. 11. You should select half the committee members, and the principal should select the other half. Be mindful to include a variety of perspectives on the committee. The DOE shared this MOSL guidance for the 2024-25 school year with principals. Your school's MOSL committee will decide on the measures of student learning for each grade and subject in your school. It will also choose the assessments, the target population and the measure. State assessments are not required for any teacher's measure of student learning, which gives the committee more latitude to choose measures that align with your school's instructional program. In addition, individual measures are no longer required so consider using grade and schoolwide measures.

To Do #6

Building powerful chapters — a conference series for new chapter leaders

We are excited to announce our annual transformative conference series designed specifically for new chapter leaders. This is your opportunity to join a community of passionate educators and union leaders, all working toward the common goal of strengthening our chapters and making a tangible impact in our schools. The first conference of our three-part series is scheduled for Saturday, Oct. 19, and Sunday, Oct. 20, at the TWA Hotel at JFK Airport in Queens. Eligible chapter leaders will receive an email invitation in the coming weeks.

To Do #7

Flyers to share with your members

Here are flyers you can print and distribute in member mailboxes or post on your school's UFT bulletin board.

Hub Highlights

Answers to all your questions

Chapter leaders have access to our Knowledge Base, a deep and extensive repository of information in the Chapter Leader Hub. This searchable database will provide answers to many of the questions your members ask about their rights and benefits as UFT members. Whether it's the process for obtaining a health benefit provided by the UFT Welfare Fund or accessing accurate information about retention rights, the Knowledge Base has the answers. Remember: You access the hub using your UFT website username and password.

Enter the hub

Work in progress

The UFT is tackling the following issues with the DOE and other city, state and federal-level entities as appropriate:

  • Working with the DOE and the principals' union to create a process for schools to apply for additional funding to hire more staff for class size reduction.
  • Working to break the stalemate with the DOE on a policy for COVID days for the 2024–25 school year.
  • Exploring the possibility of creating a virtual related service program focused on speech therapy for spring 2025.

You Should Know

Committee Updates

This new section of the Chapter Leader Update will keep you informed about the activities of our six new union committees and how you can support their work.

Class size committee strategizes about how to support schools

The union committee of members interested in helping to shape our class size campaign this school year had an energetic and passion-filled first meeting on Aug. 27. The committee will continue to meet throughout the school year to strategize about how to implement the state class size law citywide. This year, 40% of classes citywide must be in compliance with the new limits. The committee brainstormed how we can come together to educate school staff and families across the city about the class size law and its benefits for students as well as how to activate UFT members to make sure we are ready to reduce class sizes in schools as quickly as possible.

Early childhood education committee prepares for fall actions

Despite fighting for and winning more city funding and more early childhood seats, the committee plans to continue our #StartStrong campaign this school year to advocate for what our youngest students and their educators need and deserve. We will be pushing the city to create or move 3-K and pre-K seats in response to evolving community needs and to make families more aware of the early childhood education programs in their communities. We also want the city to create more 3-K and pre-K seats for students with disabilities. We will be working hand in hand with parents this school year to make sure these needs are met so all our early learners can #StartStrong.

Contract Empowerment & Enforcement

Schools may conduct some SBO votes through Oct. 18

School chapter leaders may conduct votes for school-based options for the 2024–25 school year from Wednesday, Sept. 4 to  Friday, Oct. 18, if they were unable to conduct the vote before June as long as the SBO does not change the times of the students' school day. All SBO votes must be conducted online using ElectionBuddy. You should follow the regular SBO process, including meeting with your school chapter and your principal to discuss possible modifications. If there is agreement, an SBO ballot should be created. Your UFT district representative must approve the ballot prior to the vote being set up in ElectionBuddy.

A few caveats:

Prior to creating compensatory time positions for a special education/IEP coordinator, make sure that your school is in compliance with special education regulations and that there are no special education teacher vacancies.

The only two permitted fall SBOs related to the school calendar are 1) to move the afternoon parent-teacher conference to a different day and 2) the pre-approved SBO to create a non-instructional half day for students on the day of afternoon parent-teacher conferences so teachers and paraprofessionals can have in-person PD.

In addition to an approved SBO, all calendar changes must be approved in writing by the DOE, which will inform your principal via email. Program and schedule changes will be reviewed and approved on a school-by-school basis. If your principal does not receive the DOE's approval, the SBO cannot be implemented. Moving the date of the evening parent-teacher conferences is not considered a calendar change.

Schools with principals who are not collaborative or who try to intimidate staff to approve an unpopular SBO should not conduct SBO votes this fall.

See the Chapter Leader Hub for detailed information on SBOs, including ballot templates.

Learn more

September parent-teacher conference day is remote

In accordance with the 2023 DOE-UFT contract, all parent-teacher conferences will again be conducted remotely this school year. Only schools that conducted a vote and ratified a pre-approved SBO for in-person parent-teacher conferences or back-to-school night (for teachers only) in September may hold in-person meetings. Speak to your UFT district representative immediately if your principal is trying to hold in-person parent-teacher conferences or an in-person back-to-school night for parents in September without an SBO.

Under the 2023 contract, UFT-represented staff are not required to attend evening conferences at the school building and may conduct the afternoon conferences remotely if their commute allows. Parents and caregivers may request an in-person conference at a time other than the scheduled parent-teacher conference dates. These in-person conferences are to be arranged on a mutually agreed-upon date and time. Single-session schools have four three-hour evening conferences a year in September, November, March and May and two two-hour afternoon conferences a year in November and March. Multisession, District 75 and District 79 schools have two 2.5-hour evening parent-teacher conferences and two two-hour afternoon parent-teacher conferences in November and March. These schools do not have parent-teacher conferences in September or May.

See 2024–25 conference dates

Health & Safety

A stalemate on COVID absence policy for new school year

The city Department of Education has just confirmed that Personnel Memo No. 1 for the 2023–24 school year, which allows UFT members to use COVID days if they test positive for the disease, will remain in effect this school year until further notice. This policy entitles DOE employees who have COVID up to five days to recover — time that does not come out of their CAR bank. When the DOE told the UFT in August that it planned to have employees use contractual sick day rules when they test positive for COVID, we questioned the legality of that change at this time. The disagreement has prompted the DOE to delay any change to the COVID leave policy for the time being. We will keep you updated.

Instruction

How teachers can manage issues with their final rating

The DOE sent K-12 teachers their final rating for the 2023–24 school year to their DOE email address this past Friday, Aug. 30. The final rating (Highly Effective, Effective, Developing or Ineffective) is a combination of the teacher's rating on Measures of Student Learning (MOSL) and their rating on observations, formally called Measures of Teacher Practice. We asked teachers who believe there was an issue with the way their MOSL rating was calculated to speak to their chapter leader or fill out our online inquiry form. We advised teachers who believe their evaluator did not follow proper procedure to initiate an APPR complaint. APPR complaints, which are submitted online by the teacher, must be filed within five school days after the teacher learns of the procedural issue. The teacher must present the APPR complaint to the head of the school after they file it online. The online APPR complaint form reopened on Sept. 3.

Read the new Q&A on teacher evaluation

Medical & Wellness

Come to Power of Breath: A Day of Wellness for Educators

All DOE-employed UFT members are invited to a wellness event for educators on Saturday, Sept. 14, from 9 a.m. to 3 p.m. at Commonpoint Queens Sam Field Center, 58-20 Little Neck Parkway in Queens. There will be a panel discussion with speakers including Goldie Hawn, the CEO and founder of MindUP, a social-emotional learning program the UFT is helping to bring to New York City public schools. Participants will learn about the importance of breath to overall health and how to incorporate breathing techniques in the classroom. There will also be a vendor fair of healthy-living products and practices, and registrants will get a healthy lunch and herbal tea. Each participant will receive two CTLE hours, a yoga mat and a water bottle for free. The event is sponsored by MindUP, the UFT Teacher Center, the UFT Member Assistance Program and the DOE.

Register

Mental health helpline for UFT members only

The union has forged a partnership with the mental health service Vibrant to create a confidential helpline. UFT members or their family members can call 866-UFT-FOR-U (866-838-3678) at any hour to speak to a licensed counselor for immediate support during a moment of crisis or to request a referral for ongoing mental health services. These trained counselors are available to assist in multiple languages. You can learn more about this 24/7, year-round mental health support line for UFT members by listening to the latest episode of the Member Assistance Program's Brewing Wellness Podcast, in which Carleton Archer, the vice president of operations at Vibrant Emotional Health, talks about the helpline and answers commonly asked questions.

If you need mental health assistance, don't hesitate to call 866-UFT-FOR-U.

Learn more

Open enrollment through Oct. 15 to change dental plans

The UFT Welfare Fund provides dental benefits through two programs: the Scheduled Benefit Plan, which provides services through a participating panelist or by direct reimbursement (when using a non-participating dentist); and Dentcare, a no-cost dental HMO. The open enrollment period for members to change plans is Sept. 1 to Oct. 15 each year, with changes taking effect on Nov. 1. To change plans, fill out the Welfare Fund's dental transfer form.

Learn more

Salary & Personnel

Setting up digital classrooms for new school year

Under the 2023 DOE-UFT contract, school-based teachers and mandated service providers are required each year to set up a digital classroom by Sept. 30. The union made sure that members would continue to be appropriately compensated for that work. If you are on payroll as of Sept. 30, you will be paid $225. If you come on payroll after Sept. 30, you may submit for this payment. Members will receive $225 on or about Oct. 31 for completing this task.

New pedagogues and paraprofessionals: their first paycheck explained

If new pedagogues and paraprofessionals started work on Sept. 3, the first day of the 2024–25 school year for educators, the first check they receive on Sept. 16 will be lower than the amount they will receive in their following paychecks. [Please note: The email version of the Chapter Leader Update had the incorrect date for the first paycheck.] This difference is because the first pay period includes Sunday, Sept. 1, and Monday, Sept. 2, days on which they did not work. These two days will appear in their paychecks as a negative adjustment. Their second paychecks of the school year will reflect a full pay period.

All new pedagogues should fill out a salary-step placement application

All pedagogues and paraprofessionals who are eligible for salary steps, differentials and upgrades must apply using the online Salary Application Portal for DOE employees. Pedagogues have two applications: one for salary steps (credit for previous qualifying professional experience with the DOE or elsewhere) and one for differentials (credit for additional education). New hires applying for credit for previous qualifying professional experience must also use the portal.

All new pedagogues should fill out a salary-step placement application even if they do not have prior experience to establish their "equate date," the date from which future steps can be computed. Without an equate date, members will only go up one step each year instead of two.

The portal gets busy so it may slow down or freeze at times. Transcripts must be original, and a watermark must be visible. All prior work experience must have a verification letter from former employers; Verification of Employment (VOE) forms from the state will not be accepted.

Teacher's Choice amounts to hold steady

The popular Teacher's Choice program continues this school year, with eligible UFT-represented educators receiving a reimbursement for some of the supplemental instructional supplies they buy. The DOE has not released the precise allotments for each job title, but they are expected to be about the same as they were in the 2023–24 school year. Last year was the first time that paraprofessionals were included in the program, following years of advocacy by the UFT. Paraprofessionals received $60 last year and should get roughly the same amount this year. The Teacher's Choice amounts for the 2023–24 school year were $235 for teachers; $105 for school social workers and psychologists, school counselors, reading coaches and single shepherds; $90 for occupational and physical therapists and school nurses; $80 for lab specialists; and $60 for paraprofessionals and school secretaries.The purchasing period began on Aug. 1, 2024, and continues until mid-January.

Learn more

Special Education

Learn how to present the annual special ed training at your school

The UFT and the DOE created two live "train-the-trainer" webinars — the first was today and the second will be next Monday, Sept. 9 — to prepare chapter leaders and principals to present the annual special education compliance training to all staff at their school. Special education committee members may also participate in the "train-the-trainer" session if their schedules permit. The UFT negotiated the mandatory training for all school staff every fall as part of the 2023 DOE-UFT contract. You should attend with your principal if possible, as you and your principal will be presenting the training to your school staff together. You must be released from your regular duties to participate and should not lose your lunch or preparation period. If you are not released, please reach out to your UFT district representative for assistance. The live webinar on Monday, Sept. 9, will take place twice: from 11 a.m. to noon and again from 2:30 to 3:30 p.m. Use the Zoom link below to join either of the two Sept. 9 webinars at its start time. The all-staff training must be completed on or before Election Day. Learn more about new special education provisions in the 2023 contract.

Join the meeting

Everything Else

Celebrate Teacher Union Day on Nov. 3

Please join us as we celebrate Teacher Union Day, our annual commemoration of the strike that put the newly formed UFT on the path to becoming the activist organization it is today. The power of our union is in all of its members. Each year, we honor past leaders who continue to inspire us and recognize current members who are leading us into the future. There will be a continental breakfast and post-awards reception. Cost: $40 if you register before Oct. 7 (early bird discount); $50 after that date.

Register

Mark National Hispanic Heritage Month in your classes

National Hispanic Heritage Month runs from Sept. 15 to Oct. 15 each year. The UFT has gathered curriculum materials to help educators observe National Hispanic Heritage Month with their students. Teachers may find these resources especially helpful to create welcoming communities for immigrant newcomers.

See our educational resources

Recent Guidance and Agreements

Contact the UFT

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